"The work after the 'VT WORLD CUP 2024' gala."
- Vshow
- May 13, 2025
- 6 min read
"The team draw ceremony for the teams that participated in the VT WORLD CUP 2024 was a tough task for the newly formed VSHOW team, which worked hard to surpass what was done in the 2023 gala. So, welcome to this blog where we will analyze some key points for the development of this event.
"For me, this event is a 5/10, below the current quality standard of VSHOW" TecnoAnime - CEO
How is it possible that this event, so well received by the public, is only a 5/10?
To understand this, we will analyze all the details of the event's construction step by step.
THE PLANNING
On paper, everything always seems to be perfectly calculated, until we collide with reality, which can bring many limitations when it comes to finalizing a project. The issues that the planning would later face were details such as:
The number of users that a world can support in VRCHAT
The optimization of the World
The optimization of the Avatars
The amount of time available
The computers of the attendees
So all the problems seem to be the limitations of VRCHAT... so why use VRCHAT?
The answer is simple, it's free, making it accessible to all attendees, it's easy to set up, and no special hardware is required to access the worlds
THE LIMITATIONS
The performance limitations
VRChat is a game with poor optimization, due to multiple factors, but the main one is the environment in which it was developed (Built-in Unity). We won't go into details to avoid confusion, but it is a video game that doesn't efficiently utilize processors and relies heavily on graphics cards, using all of their VRAM.
Each avatar has a WEIGHT defined by the size of its textures and meshes (3D models), just like in any video game. These avatars can end up weighing absurd amounts of megabytes, which are directly loaded into the VRAM of our graphics card. In other words, if an avatar weighs 500 MB (once downloaded and decompressed), it will use 500 MB of your possible 8 GB of video card memory (a common amount in graphics cards).
If we infer that an avatar weighs 300 MB on average and multiply it by 80 (the number of participants), we get a total of 24,000 MB, which is equivalent to 23.4 GB of video card usage, not including the weight of the 3D map and its textures.
The solution is to start an optimization process for each avatar, bringing them down to 50 MB each x 80 (3.9 GB), optimizing the map, and most importantly, using an RTX 3090 with 24 GB.
The limitations of Users
VRChat only allows access to 80+4 users per world, which is the biggest limitation. This is because just the VSHOW STAFF, including team members and volunteers working on the event, added up to around 24 users, which led us to the extreme of having to work with the minimum number of people possible inside VR (16) and limit the number of attendees to the event. We prioritized captains, and the rest had to open a ticket. This way, we prioritized those who had the most interest in participating in the event, leaving space for those who didn't
The Avatars
Working with VTubers can be complicated if you're not on the same page, so the team began the difficult task of requesting avatars to be optimized, while also creating avatars from scratch for all attendees, free of charge (and temporary). At this point, the biggest limitation became time and the availability of the VTubers.
THE BEGINNING OF THE EVENT
It all begins with a phase we call 'THE PREVIEW,' a section of the event dedicated to greeting the audience, thanking the sponsors, and most importantly, providing information about both the previous tournament and the current one (2024). The statistics, which Tecno had to compile by reviewing the entire previous tournament, included rankings, victories, passes, goals, assists, and more.
This section was perfectly timed and scripted so that each part would match the pre-rendered graphics created by the team. This section took many rehearsals and tests during the weeks leading up to the event.
This took place on a platform in the middle of the audience, right in front of the main stage.
All of this had a secondary purpose, which was to buy time for the guests to make it to the lobby.
THE LOBBY
During 'THE PREVIEW,' there was a parallel event that wasn't shown on the broadcast, which was the arrival of the VTubers to the lobby.
In this room, a group of 'Vitis' (VSHOW’s mascot robots) made sure to confirm the attendance of the participants, address their questions, assist them, and most importantly, organize them for their walk on the red carpet. At this point, they could chat without their words being exposed in the stream, as well as watch in real-time what was happening in the other event rooms.
THE RED CARPET
The iconic red carpet, hosted by Dullpeak and Aruzeya, was the section where all the contestants had the opportunity to speak on the stream, after an interview with the two hosts of the event.
For the operation of this section, the Vitis in the lobby had to organize the participants and have them pass through different countries, where they would be greeted by a camera team set up inside VR.
From the outside, the task of producing the banners was handled by a team editing each graphic in real-time.
After their interview, they were photographed and could access the final section, the MAIN STAGE.
This section suffered a significant graphic downgrade, as due to the optimization problems and limitations mentioned earlier, the graphical quality of the location had to be greatly reduced, removing 3D elements and post-processing options.
THE MAIN STAGE
"The MAIN STAGE was too much for the event we held" TecnoAnime - Ceo
The word 'overqualified' fits perfectly with this scenario. The production dedicated to this stage was too much for the purposes for which the place was built. The idea was simply to have a 'nice' stand where the teams would be drawn through a giant screen, but it ended up being much more than that. And although it was somewhat put to good use after KATHE's performance in the opening ceremony, the stage never truly showcased its most powerful features.
Below, we leave you a video of the stage tests.
THE OPERATION OF THE
MAIN STAGE
With all the limitations mentioned in the earlier points of this blog, the production area also suffered a major quality 'NERF,' where we had to significantly reduce the number of effects, players, among other things.
AUDIO AND VIDEO AREA
For the operation of this area and for optimization purposes, everything was done through one internal stream using a low-latency RTPM and a second OBS distributed on a UVMAP that exactly matched the distribution of the 3D screens on the stage.
Regarding the main operation, everything was programmed using Excel and a SAMMI button panel, with which we could position the countries in the bracket they chose in real-time, as well as stream music and videos to the 3D world
CAMERAS AREA
For this version of the event, nearly 40 cameras were used, including static and dolly cameras, and 3 manual cameras
Si quieres conocer más detalles del sistema de cámaras, visita este blog.
LIGHTHING AREA
The lighting controls also suffered an optimization nerf due to the previously mentioned limitations of VRCHAT..
Therefore, for this stage, we simply used Audiolink to control the VRSL lighting and a NORIBEN controller to manipulate the main SPOTS in the center of the stage. As for practical effects, we only kept two types of smoke and two flamethrower towers. With just those controllers, we were able to deliver a precise and, above all, optimized show
All these quality nerfs led to the gala being only a 5/10. However, VSHOW is very happy with how the project was brought to life, looking forward to improving future events of this kind.
And that's it for today's blog. Once again, we thank the readers who take the time to read our posts. With love, the entire VSHOW STAFF
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